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PRC Member Handbook: Membership

Member Responsibilities

All members of the PRC are responsible for staying up to date with happenings at the PRC via reading emails, newsletters, postings, and checking of the website. We try to disseminate information in multiple ways to ensure all members are made aware of events and issues. We need your support to have an informed and up to date membership.

Membership

All users of the PRC are members or guests. The PRC has four main membership options depending on age and involvement.

Full Membership:

Full membership is for all members who use both the fitness and facility aspects of the Center as well as row with club or private boats. All full members have a vote in PRC elections.

Benefits: 

  1. 24/7 Access to the Center*, workout facilities, and locker room.
  2. Club boat access
  3. Access to PRC Programs
  4. Private rack space eligibility
  5. Access to special member events
  6. Free parking at the Center
  7. Voting rights in PRC elections.

Discounts:

  • Age (25 and younger*)
  • Family (all members at same address/each adult gets a vote up to two adults/family)
  • Annual
  • High Performance Team Athletes
*Members under 18 must have supervision when using club equipment.

Fitness Membership:

Fitness membership is for all members who only wish to use the fitness side of the Center. The have acces to all workout equipment, the locker rooms, and club events. They do not have access to use either club or private boats. Fitness members have one vote in all PRC elections.

Benefits: 

  1. 24/7 Access to the Center*, workout facilities, and locker room.
  2. Access to special member events
  3. Free parking at the Center

Supporting Membership:

Supporting membership is for those that are unable or choose not to use PRC facilities, but still want to remain active and support the PRC community.

Benefits:

  1. Remain an active member
  2. Receive newsletters and Center updates
  3. Access to special member events

Life Membership:

Life membership is reserved for the purpose of honoring people who shall have been of lasting and outstanding service to the PRC or to the sport of rowing in the Northwest. 

*24/7 Access to the Center is gained through individual access codes given out upon joining the PRC.
Note: When joining the PRC, you will be added to our mailing list, from which you’ll receive our newsletters and other updates. We will never give your contact info out without your permission and you can be removed from this list at any point per your request.

Event rental and membership:
Any members renting the PRC or any part of it pay a discounted rate equal to the regular weekday rate, regardless of what day it is rented for. Howerer: Members may have a lack of access to the Center from time to time, due to outside parties Center rentals for private events. During these times, the Center will not be available to its members. Events are intentionally scheduled to not conflict with regular boathouse usage times, but moving equipment out for events may affect these time periods.

Membership Pricing

All prices for membership and PRC programs can be found through the membership page.

Payment Policies

Dues and Fees
The primary source of PRC funds are the membership dues and usage and program fees. The prompt payment of the dues and fees provide for the economic health of the organization. The club’s fiscal year runs from January through December. All continuing membership dues and fees will be billed in December, and will be due January 31st. Members who chose to pay quarterly will be billed the month prior to the quarter-end. 

All Payments are due upon receipt of invoice, and become delinquent on 30 days after the invoice date. If payment is delinquent after 30 days a $10 or 5% of the invoice total (whichever is greater) late fee will be added to the invoice.  If payment is 60 days overdue, another 5% will be added to the invoice and membership in addition to boat usage will be suspended until payment is received.

Membership dues, rack fees, locker fees, boat usage, program fees and all other assessments are set by the Management Committee during the budget process prior to the start of each fiscal year.  

Fee Basics
Memberships are yearly memberships. You may pay in one lump sum or quarterly. If you choose to pay in full at the beginning of the year for full membership, you will receive a 5% discount.

Pro-rating Policy for Mid-year Membership and Programming
If you join the center or join a program or team mid-year or mid-quarter, we will prorate the cost of that program to the nearest month. (For example if become a full member May 2nd, you will be charged for May - December or 58.33%, which would be billed quarterly as 33.33% of dues for the 2nd quarter and then 100% for the 3rd and 4th quarters each.)

Pro-rating Youth and Fitness Memberships
Youth (25 & under) and Fitness Memberships are available on a monthly basis, for the current (2011) rate of $60/month. This rate cannot be prorated to less than one month. The quarterly membership rate is still available for those members who wish to retain membership for an entire quarter.

Payment Methods
Payment can be made by cash, check, or VISA/Mastercard. If you prefer, you may put a credit card on file to be charged automatically each quarter. These cards will be charged on the 7th day of each quarter or the next business day if the 7th falls on a weekend or holiday.

Refunds of Dues and Fees
A member my request a refund of dues for any reason. The amount of the refund will be based on the following guidelines:

  • For members who paid annual dues or rack, locker, or boat usage fees by January 31st:
    • 50% refund if the request is received before April 30th
    • 25% refund if the request is received before May 31st
    • 0% refund if the request is received after May 31st
  • For members who paid quarterly or prorated dues or rack, locker, or boat usage fees:
    • 0% refund

Membership Dues refunds will be granted with the understanding that the member is resigning from membership and will immediately vacate assigned rack space(s) and locker(s).  Anyone wishing to re-join the club who has resigned under these circumstances will be subject to all the procedures and fees applicable to any prospective new member.

Member Reinstatement Fee
To cover administrative costs related to reprocessing members, a $100 reinstatement fee is required for all members who are rejoining the club after choosing to cancel membership at a previous time.

Refunds of Program Fees
All users of the PRC are Members of the PRC, including participants in seasonal rowing or fitness programs.  A member may request a refund of program fees for any reason, however because program costs are 'front-loaded', i.e. purchases and staffing commitments are made in advance, there may be no refund or a limited refund:

  • Programs run by Members such as the PRC Masters Men or any of the Private Clubs set their own program fees and refund policies;
  • Programs run by the PRC such as the PRC Junior or Masters Women's program, PRC based fitness programs, or PRC based Camps will observe the following guidelines:
    • Program Fees are due and payable at the start of the program or season.
    • Participants who commit to participation, but do not pay in advance, are never the less, obligated as if they had paid in advance.
    • Cancellations & requests for refunds received at least one week prior to the start of the program will receive 100% refund unless stated otherwise in registration materials;
    • Cancellations & requests for refunds received after the start of a program, but within one (1) week of the start of the program may receive a 50% refund unless a program specific cost policy that modifies the cancellation request period is included in the registration materials;
    • Cancellations & requests for refunds received after the start of a program, but after one (1) week of the start of the program will receive no (a 0%) refund unless a program specific cost policy that increases the cancellation request period is included in the registration materials;

Program refunds will be granted with the understanding that the participant is withdrawing from the program, however depending on the circumstances and the desires of the participant, a time-limited credit for participation in a different or subsequent session of a program may be granted by the Director for an amount greater than the amount specified in the refund policy.

Alternative Payment Options
If you require alternate means for payment, please contact the office to discuss specific individual payment options.

Changing Membership
To change your billing (dropping or adding rack spaces or program and/or usage fees) we must receive the request 10 days before the end of the quarter or you will be charged for half of the next quarter.

New Member Referral Incentives
Any member who refers a new member to the center will receive 10% of that new member’s total membership payments for the year as a credit towards their following year’s membership dues. There is no limit to the number of referral credits you can receive.

Service Hours

As the Center runs for and by its members, we require 10 hours of service from all members towards the PRC per year.  These hours can be completed at our two annual work parties in the Spring and Fall, or by serving on a committee, helping with programs such as Learn to Row, and other random tasks. Hours are recorded by filling out a “community service credit form” outside of the office and placing it in the box, or by emailing info@pocockrowingcenter.org with you hours and task. If you choose, you may opt out of service hours at $10/hour. If you join the Center mid-year, your hours will be prorated accordingly.

Guests

Members may entertain guests at the PRC at any time, however:

  • Guests are welcome to use PRC facilities and equipment only when accompanied by a member;
  • Guests may use facilities including ergometers, weights, boats and docks;
  • Use of club boats, including singles and doubles, by a guest is permissible only with the permission of the Director;
  • Guests may not operate launches, however they may accompany a coach or driver on a launch;
  • The Member must sign a waiver, and pay the one-day guest fee for any approved use including rowing or participation in a fitness class;
  • Guests must follow all PRC house rules;
  • Guests may row two times in any season, and will then be expected to pay for membership appropriate to their age to continue rowing;
  • The Member is responsible for all charges, including guest fees, boat usage or launch fees;
  • The PRC member sponsoring the guest is liable for any damage caused by their guests;
  • Guest fees are $5 per day with an added $10 per day if using club boats.
  • Seasonal Reciprocity: Visiting members of another peer rowing club with whom the Director has established a reciprocal relationship are treated as Members under the terms of that relationship for up to one rowing season.
  • PRC members who wish to train for a race with a non-PRC member and use PRC equipment and facilities must request written permission from the Director prior to the start of their use of PRC equipment. Permission will generally be granted provided the usage does not conflict with other PRC members use or enjoyment.

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